ࡱ> =?6789:;<U@ bjbj -VZ,lklklk8kHltbhmNr,r,r,rs c$ʷRs@s,r,rj,r,rw,rm |lklR%><20bc|K,wM KKKddHk$֍"HkThe COPA Guide to the COPA Flights 18th Edition July 2007 Copyright Canadian Owners & Pilots Association 2007  The Canadian Owners & Pilots Association 207 - 75 Albert Street, Ottawa, Ontario K1P 5E7 Canada Tel: 613-236-4901 ( Fax: 613-236-8646 ( Email:  HYPERLINK "mailto:copa@copanational.org" copa@copanational.org Website:  HYPERLINK "http://www.copanational.org" www.copanational.org Contents  HYPERLINK \l "FlightsProgram" The COPA Flights Program  HYPERLINK \l "FlightGuidelines" COPA Flight Guidelines  HYPERLINK \l "Aims" Aims of COPA Flights  HYPERLINK \l "Functions" Functions of COPA Flights  HYPERLINK \l "SettingUp" Setting Up  HYPERLINK \l "Applying" Applying for Flight Status  HYPERLINK \l "RaisingFunds" Raising Funds  HYPERLINK \l "Promoting" Promoting the Flight  HYPERLINK \l "CreatingAnIdentity" Creating an Identity  HYPERLINK \l "Website" A COPA Flight Website  HYPERLINK \l "NewsFlash" The COPA Flights NewsFlash  HYPERLINK \l "Email" An E-mail Address for the COPA Flight  HYPERLINK \l "NationalAssistance" COPA National Assistance  HYPERLINK \l "Activities" COPA Flight activities  HYPERLINK \l "EmergencyPlanning" Emergency Planning What can COPA Flights do?  HYPERLINK \l "Flight58" COPA Flight 58 Courtenay Emergency Aid to the Civil Power Plan  HYPERLINK \l "Exchange" Exchange Visits Between Flights  HYPERLINK \l "YoungEagles" Young Eagles Events  HYPERLINK \l "Promotional" COPA Flights - Promotional ideas  HYPERLINK \l "Insurance" Insurance Coverage  HYPERLINK \l "Other" Chapters of Other Associations  HYPERLINK \l "Constitution" Sample COPA Flight Constitution HYPERLINK \l "ByLaw16"COPA Policy No. 6  HYPERLINK \l "Recruiting" COPA Flights Member Recruiting Services  HYPERLINK \l "MembershipRoll" COPA Flights Membership Roll  HYPERLINK \l "ApplicationForFlightStatus" COPA Flight Application for Flight Status The PRIVATECOPA Guide to the COPA Flights  The COPA Flights Program COPA, as a national organization, works to support and improve personal aviation on a national level. In the early 1960s, the directors of COPA realized that the association needed representation and the ability to act regionally and locally. It had also become obvious that the individual COPA member should have more of a voice and influence on a local and national level. In response to this growing need, they passed the  HYPERLINK \l "Bylaws" COPA Flight Bylaws allowing COPA members to band together to form local chapters linked to the national association. These chapters are called COPA Flights. COPA Flights promote COPA activities, represent their members as a body to the COPA directors and officers and represent personal aviation in their areas. A COPA Flight provides opportunities for aviators to conduct promotional, educational, social and other activities that promote aviation in their own area. They are the functional arms of COPA, representing the association at the local level. The reputation of the Canadian Owners and Pilots Association depends on what it accomplishes on both a national level and an individual, regional and local level. Suppose a COPA Flight decided to establish a general aviation airstrip in their area. They would hold a meeting with the city council to explain their plans, hold public information sessions, locate a contractor willing to do the job, raise funds to build it, advertise for an FBO to maintain it, research the appropriate regulations and so on. Upon request, COPA would publicize their efforts, provide advice to the COPA Flight itself and put them in touch with other Flights with similar projects. Working at a national level with the provincial or federal government, COPA HQ is there to help solve problems that might arise. COPA Flights should not contact the Federal Government for funding or legislation in the name of COPA without COPAs permission. While the COPA Flights are primarily working organizations, one of their most important functions is to promote fellowship and better understanding among its members. Fly-ins, dinners, seminars and other events can also be educational, as well as social. Each COPA Flight receives insurance coverage from the national office to protect the Flight and its directors from liability lawsuits arising from the Flights activities. Any group can apply to become a COPA Flight, provided it has at least 10 COPA members. This number may be reduced for Flights that wish to form in small or remote communities where the number of COPA members is too small to meet this requirement. After the group has met all the requirements and obligations prescribed by the COPA Flight Bylaws, COPA will grant it a certificate. An existing flying club or local pilots group may register as a COPA Flight. NOTE This guide contains information of a general nature only. Use of this guide does not make COPA responsible for legal action taken against you. For information that applies to your individual circumstances consult an  HYPERLINK "http://www.copanational.org/non-members/Annual/Lawyers.htm" aviation lawyer. COPA Flight Guidelines Aims of COPA Flights To promote aviation safety and awareness in their area To represent personal aviation in their area To represent its members as a body to the COPA directors and officers To promote COPA activities Functions of COPA Flights To conduct promotional, educational, social and other activities that further all or any aspect of aviation To promote fellowship and a better understanding among the members of the COPA Flight To make appropriate representation and take necessary action to establish and maintain the highest standards of flying safety To provide a means for individual COPA members to act on aeronautical legislative and regulatory matters through the Flight and COPA HQ. To represent COPA members in their area by advising the directors and officers of COPA what action is necessary to further improve aviation in Canada To further the policies of the Canadian Owners and Pilots Association and to render assistance to association activities and functions whenever possible.  Setting Up Applying for Flight Status To start or reactivate a COPA Flight, submit the names and signatures of 10 current COPA members who support the formation of the COPA Flight, along with a list of club directors elected to lead the COPA Flight. Please indicate if you have fewer than 10 COPA members and consider your community to be small or remote. HYPERLINK \l "MembershipRoll"There is a form to report the COPA Flights sponsors and directors in this guide. COPA will assign a new Flight a name and number. Normally the name is associated with the local airport or municipality where meetings are to be held, but you can request a special name or designation to help clarify what your COPA Flight does. A COPA Flight Certificate will be issued for public display and the Flight will be listed as active in the monthly publication, COPA Flight and on the COPA website. In addition, the Flight will be added to COPAs insurance policy, which will cover the Flights meetings and other events. Every year COPA Flights are requested to submit a list of all of its members for our records. This list helps COPA to track resources and plan for future growth of the COPA Flight Program. Please also let us know when your directors or officers change so we can update our records. Raising Funds Many opportunities exist for raising the funds needed to further the Flights goals. Several COPA Flights charge annual membership fees to their members or hold fund-raising events such as dinners, dances or fly-ins that attract COPA members from outside their areas. Other Flights have sold BBQ tickets, run raffles (you may need a licence for that so please check your provinces regulations first) or 50-50 draws, held swap-meets or bake-sales. Corporate sponsorships are often sought to support COPA Flight activities through direct monetary donations, donations of space or services as public relations gestures. Several industrious COPA Flights sell advertising space in their monthly newsletter or on their websites. Promoting the Flight An HYPERLINK \l "Recruiting"order form for promotional material is included in this information package. COPA Flights may use it to request application forms, complimentary issues of COPA Flight and other items frequently used to recruit members. A listing of all local COPA members within a defined area from our membership database is available to a responsible person designated by the Flight to assist with mail, e-mail or telephone campaigns for further recruiting. A good idea several Flights have adopted is making a Public Relations Officer a specific appointment, just like Captain and navigator are. This ensures that one person will coordinate the clubs public face and ensure articles about the club are written and published. Scheduled COPA Flight events should be forwarded to COPA for publication for free listings in COPA Flights "On the Horizon" section. Please submit these at least three months in advance of the event so that we have time to promote them for you. Once per year, COPA Flight will layout and publish a 1/4 page display ad for each Flight, free of charge. This space may be used for recruiting, to highlight upcoming events or any other purpose that the Flight thinks is worthwhile. Of course, news items regarding events or issues affecting your area are always welcome and should be submitted to COPA regularly. These reports will appear in COPA Flight and also in the monthly e-mail COPA Flights NewsFlash. Creating an Identity A COPA Flight logo or COPA National logo should appear prominently on any promotional material or other business tools used by the Flight. These might include newsletters, websites, advertisements, letterhead, business cards and signs. Where a Flight has been formed in conjunction with another aviation club or group, the COPA or COPA Flight identity should appear alongside the groups other name and logo. Electronic versions of the current logo in a variety sizes are available from COPA HQ. A COPA Flight Website A website is a great way to communicate information about your club to existing club members and other COPA members around the world. It is also a great way to recruit new club members. A website could tell people about your club, what it does, upcoming events and pass along local flying information. Despite all these great reasons to have a website, only a third of the active COPA Flights have their own website. Since web hosting is available from many sources for free, such as on  HYPERLINK "http://www.geocities.com" Yahoo GeoCities or  HYPERLINK "http://www.bravenet.com" Bravenet, why dont more Flights have websites? All it takes is someone to design a site, upload it and then keep it up to date. There is no cost to the club members other than a bit of time! Probably most COPA Flight members dont realize how easy having your own website is. Perhaps they are intimidated by having to design a website or think that they need special software to create a site. Actually websites can be designed on many common applications found on all home PCs. Any program that can save documents as htm or html can create a website. Many common Microsoft applications, such as Word, Excel, FrontPage Express and Publisher make good websites. More specialized web-design tools such as FrontPage or DreamWeaver work well too and can create more complex websites. Website templates are also available from many web hosting sites, such as Yahoo Geocities and Bravenet so there is lots of help available. Perhaps some Flights dont realize the benefits of having a website, dont know where to start or what can be included. Many flights that have websites have appointed one person to be webmaster to design and update the site. It is ideal if one member of the club has some web-design skills, but if you dont then perhaps someone would like to learn? The local COPA Flight in the Ottawa area, COPA Flight 8, has created a model website. Aside from being the Flights working website, this website also demonstrates what a Flight website can look like and what it can include. The Flight 8 website was designed on Microsofts web design application FrontPage. It is hosted on GeoCities, a free service provided by Yahoo for non-commercial websites. All the free web hosts have simple and easy to use file upload tools included, so you dont need to obtain and learn how to use a file transfer protocol application. GeoCities provides 15 MB of space which is lots for a basic website. The Flight 8 website includes pages that cover the spectrum of the Flights activities and aviation in their local area: The  HYPERLINK "http://www.geocities.com/copaflight8" Flight 8 home page is a news page that gives members a quick look at important local aviation news as well as a reminder of the next meeting.  HYPERLINK "http://www.geocities.com/copaflight8/about.htm" About Flight 8 gives basic information about the Flight, when it meets and where.  HYPERLINK "http://www.geocities.com/copaflight8/upcoming.htm" Upcoming Events is probably the most important page on the website as it tells people what events are planned so the members will hopefully be there!  HYPERLINK "http://www.geocities.com/copaflight8/recent.htm" Recent Events catalogues write-ups on the Flights past meetings and activities and mostly consists of write-ups that the Flight sent to the COPA Flight newspaper to report on what they are up to. There are photo gallery pages of recent aviation events, too, such as Young Eagles days and fly-ins.  HYPERLINK "http://www.geocities.com/copaflight8/newsflash.htm" COPA Flights NewsFlash is the section where issues of the e-mail NewsFlash are cached for members to read.  HYPERLINK "http://www.geocities.com/copaflight8/links.htm" Aviation Links collects the members favourite links to other aviation websites. It is arranged so that there are links to a complete weather briefing as well as links to local airports, Transport Canada and Nav Canada publications and COPA nationals website features, too.  HYPERLINK "http://www.geocities.com/copaflight8/contacts.htm" Flight Contacts provides ways to get in touch with the Flights key people.  HYPERLINK "http://www.geocities.com/copaflight8/gallery.htm" COPA Flight 8 Members & Planes is a gallery of Flight members and the planes that they fly and also of the planes that they used to own and fly. It is kind of a fun feature to show the kind of pilots who make up the group.  HYPERLINK "http://www.geocities.com/copaflight8/airports.htm" Local Airports Information provides photos of the airports in the Ottawa area along with links to the individual COPA Places to Fly pages and also to the Google satellite images for the airports.  HYPERLINK "http://www.geocities.com/copaflight8/market.htm" Stuff for Sale is a flea market of aviation and non-aviation related items that the Flight members have up for sale.  HYPERLINK "http://www.geocities.com/copaflight8/maintenance.htm" Ottawa Area AMEs & AMOs is useful, not just to Flight members, but also to COPA members who maybe travelling through the area and need an AME in a hurry, or to distant COPA Members who are looking for someone to do a pre-purchase inspection on an aircraft in the Ottawa area.  HYPERLINK "http://www.geocities.com/copaflight8/CarpFlyIn2006.htm" Photo Essay pages provide records of recent fly-ins, Young Eagle Days all in photos. The  HYPERLINK "http://www.geocities.com/copaflight8" COPA Flight 8 website is available as a model website for any Flight to copy. Creating a website for your local COPA Flight is an easy and no-cost way of expanding the reach of your Flight and also of attracting new members.  HYPERLINK "http://www.copanational.org/non-members/cfwebsites.htm" The COPA National website has a list of all the current Flight websites. Have a look and see what the other Flights have been up to! The COPA Flights NewsFlash The COPA Flights NewsFlash is a monthly electronic newsletter that goes out to all COPA Flights who have an e-mail address as well as COPA Directors and any other COPA members who are interested. The NewsFlash contains stories about COPA Flights and what they are up to as well as aviation stories of interest to Flight members. The NewsFlash is sent out in two formats html within an e-mail without pictures and PDF (Adobe Acrobat) with pictures included. Flights deal with the NewsFlash in different ways: Some forward it to their membership e-mail list Some post it on their website for anyone to read Some extract items of interest and forward them via e-mail or use them in the club newsletter Some ignore it entirely COPA Flights are welcome to use any articles in the NewsFlash that they would like, in anyway that they see fit. Please just credit COPA as the source. Since the point of the NewsFlash is to read stories about what COPA Flights are doing it is important to send your stories and photos into the  HYPERLINK "mailto:ahunt@copanational.org" NewsFlash editor. To get on the mailing list for the NewsFlash just send an e-mail to the  HYPERLINK "mailto:ahunt@copanational.org" NewsFlash editor. An E-mail Address for the COPA Flight COPA HQ communicates with the COPA Flights mostly by e-mail. The e-mail newsletter (The COPA Flights NewsFlash) goes out around the 15th of each month. Additionally alerts for the need for action in the local area are sent out to local flights by e-mail. As a result it is crucial for Flights to have an e-mail address. The Flight Captain doesnt necessarily have to have an e-mail address, another member of the Flight can handle that duty if need be. Since COPA Flight e-mail addresses get published regularly in the newspaper and on the web, one of the best solutions is to have a generic e-mail for the Flight. These can be on free services such as Yahoo or Hotmail. Several Flights use an address such as COPAFlightXX@hotmail.com. Aside from keeping the Flight Captains home e-mail box clear of spam, having a generic address for the Flight means that when the Flight Captain passes the job to his or her successor the e-mail account can be passed along too. This means that the Flight website wont need changing and neither will COPA HQs records! It is critical that your COPA Flight have an e-mail contact - plan to have one! COPA National Assistance A full-time COPA staff member is dedicated to assisting COPA Flights with all of their needs. Contact Adam Hunt at 613-236-4901 ext 104  HYPERLINK mailto:ahunt@copanational.org ahunt@copanational.org. COPA Flight activities COPA is asked, "Please name some projects that our COPA Flight might consider doing to better serve aviation in our community." A few suggestions are listed here: Get involved in flying Young Eagles ( HYPERLINK \l "YoungEagles" see article below) Organize a local aviation week or aviation day. Hold an "open house" meeting. Involve young people, air cadets, boy scouts, etc. in aviation projects. Organize fly-in picnics, breakfasts or lunches (make sure you follow your provincial regulations about food storage and preparation). Plan to have an aviation speaker from the Flight at a community service club dinner. Send aviation news to the local news media. Get your local newspaper, TV and radio reporters up flying for a good news story. Fly you local mayor or city councilor they need to know what aviation and your airport is all about! Hold general interest aviation film nights for the public. Hold an aviation display in a shopping mall. Hold aircraft owner seminars to discuss insurance rates, maintenance requirements, Transport Canada procedures, operating expenses. Hold flight safety seminars. Create an Emergency Response Program to help your community  HYPERLINK \l "EmergencyPlanning" (see article below) Have an exchange visit with another COPA Flight ( HYPERLINK \l "Exchange" see article below) Organize a Fly-out to a new destination or attraction for Flight members this could include a flight to a museum or golf course. Build an aircraft or restore an old aircraft as a club project. Have a Trade Flying Time day where Flight members take each other up to try out each others aircraft. Start a Mentor Program whereby experienced COPA Members and pilots are matched with local student pilots to give them help and encouragement. This should receive great support from local flying schools, as it will increase student retention at the schools. The COPA Flight will gain new members, too! Adopt your local area airports and have members committed to keeping the information about them up to date on COPAs  HYPERLINK "http://copanational.org/non-members/placestofly/intro.htm" Places to Fly, it is quick and easy to do and requires no special skills other than being able to write! Emergency Planning What can COPA Flights do? The airlift of supplies into the ice-storm stricken parts of Quebec by COPA Flight pilots and their aircraft in 1998 is considered by many to have been COPAs finest hour. That airlift, organized and run on the spot, showed just what people with small airplanes and big imaginations can do to help a community in crisis. How many COPA flights would be ready to help out if something of this magnitude happened again? It would be much easier with a bit of emergency planning at the Flight level. At the very least consider appointing an Emergency Services Coordinator for the Flight. This person should catalogue what aircraft the flight members own, including the usual base location of the aircraft, number of seats, payload and range, aircraft special capabilities, along with owner contact information. That way, when a disaster hits, youll know what resources are available and where to find them. The next step beyond that could be to organize a practice exercise of the call out system. This doesnt have to be an arduous process and can be combined with a scheduled BBQ or something similar to make a fun day of it. Think about what kind of support you would hope to receive from your surrounding communities in the event of a disaster and work from there. Coordinating with the local Municipal government, Emergency Measures Organization, and police or, as in Alberta, CARES would help the authorities be aware of the COPA Flight's existence. This would make the plan a true community resource! Dont forget to share your Flights emergency programs and plans with COPA. We can let other flights know what you are doing, which can be inspiring for other Flights and also save them from re-inventing the wheel. Below is a sample COPA Flight Emergency Plan that was written by COPA Flight 58s Dave Fletcher in 2004.  COPA Flight 58 Courtenay Emergency Aid to the Civil Power Plan Light aircraft offer a number of advantages in speed and flexibility when compared to much other emergency and disaster response equipment. COPA Flight 58 at Courtenay Air Park stands ready to provide its facilities in aid to civil and military organizations in the spirit of community cooperation. Organizations which may call upon COPA Flight 58 may include, but are not limited to, the Royal Canadian Mounted Police, Comox Valley Emergency Program Association, Comox Valley Ground Search & Rescue, St. Joseph's Hospital, 19 Wing and the Mayors of Courtenay, Comox and Cumberland. Situations requiring action by the members of COPA Flight 58 could be many and varied. Some examples: In the event of disruption of land travel, supplies may be flown in or out; in high casualty situations, ambulatory patients may be transported; aerial spotting or search may be conducted in coordination with Canadian Forces or CASARA resources. Earthquakes, forest fires, severe meteorological phenomena or acts of terrorism, to name just some possibilities, would each require specific considerations; this plan is a basis for action and cannot substitute for careful analysis, initiative and decisive action in each individual case. No plan may be made for all situations and members must be prepared to respond to differing situations with alacrity. Full cooperation with the dispatcher and requesting body is naturally expected. This document sets out the procedures to be followed in the event of a situation requiring the mobilization of the private aircraft resources of COPA Flight 58. In the event of an emergency or disaster, COPA Flight 58 will initially establish an Air Operations Section at the Courtenay Air Park clubhouse, telephone (250) 334-8545 and monitor VHF frequency 123.35; this air operations section may be moved subsequently depending upon the controlling body. Normally, this would be the Air Operation Section Chief from either the Comox Valley Emergency Command Post or the Emergency Operation Centre (EOC) depending upon the incident. Command & Control is ultimately under the authority of the BC Emergency Response Management System (BCERMS). The local Command Frequency is 148.655, which is outside the capabilities of aircraft and marine VHF sets fitted to local aircraft. In the event of emergency, exercise or for contingencies, Comox Valley Emergency Program Association is requested to provide a radio suitable for communications should the loss of telephone services occur or be anticipated. The first member of the COPA Flight 58 executive to arrive on scene will act as dispatcher for any flights needed and will initiate a call-out of members. A roster will be established from within the membership to ensure 24-hour manning for the period of need; as a general principle, members who do not own aircraft or whose aircraft are not airworthy at the time will be selected for this roster. Members who may be called by other agencies (medical, police, military or firefighting personnel) are requested to make arrangements with members not having flyable aircraft to ensure that their aircraft are available for response or deployment. This will ensure the maximum availability of aircraft and provide security for personal assets in the event a fly-out is warranted. In the event of a Tsunami alert, members should not wait for a call but should immediately take the following actions after ensuring family safety: Weather permitting, all available float-equipped and amphibious aircraft will be flown to Comox Lake and will be beached or moored in the Rod & Gun Club beach area pending dispatch; land-based aircraft will deploy to Campbell River to await instructions. Sufficient supplies and survival equipment for three days should be carried if preparation time permits. Members with cellular telephones are requested to provide the numbers to the executive for inclusion in a master list and to ensure communications with deployed aircraft and members. Aircraft with specific capabilities (skis, stretcher capacity, instrument flight rules certified, etc.) should be specifically noted on the aircraft roster, along with pilots with specific qualifications (instrument rating, night rating, float rating, etc.). Flight safety is paramount. The ultimate decision whether or not to fly or terminate a mission rests exclusively with the pilot. Weather, runway or other landing surface conditions, load, aircraft serviceability or any other factors affecting this decision will be considered but under no circumstances will any person seek to influence the pilot to fly against his or her better judgement. All members will be provided with this basic plan and a contact list; in order to ensure members' privacy, this list will be delivered in a sealed envelope to be marked "Courtenay Air Park/COPA Flight 58 Emergency Actions". A copy will be kept in the club house for use of the first dispatcher to arrive. The COPA Flight Captain will liaise with local emergency response and government agencies in order to establish appropriate and timely revisions to the basic plan and points of contact. Suggestions for items to include (or delete) from this plan are welcomed. David C. Fletcher Acting Captain, COPA Flight 58 Version 1c dated 6 February, 2004 (250) 334-0935 Cell (250) 702-2266  Exchange Visits Between Flights This flight activity has been done by several COPA Flights. In many areas of the country the distance from one Flight to the next one is not too far. Some COPA Flights have set up at least one event a year where the members of one club visit the other and then the following weekend they go to the other location and visit. Some of these events in the past have been organized as BBQs, some as fly-in breakfasts and others as wintertime ski fly-ins. The main aim, of course, is to have fun, do some flying and meet some new people. COPA Flights are encouraged to inform the national office of their activities. By keeping COPA informed it is easier to tell others about the program. Young Eagles Events In October 1994, COPA formed a partnership with the Experimental Aircraft Association (EAA) to participate in the Young Eagles program. This partnership enables COPA Flight members to participate along side their EAA compatriots with Young Eagle activities. The Young Eagles Program is designed to introduce aviation to young people in a number of ways. COPA Flights are located across the country and host the airlifts where parents can bring children out to the airport for a first-hand experience flying with COPA volunteers. The pilots explain the workings of an airplane and what must be done to ensure safety before the flight. During the flight a pilot may talk more about how an airplane works and how he or she first became involved in aviation. After the flight the pilot signs a certificate recognizing the young person as an "Eagle Flight" participant and a Young Eagle member. The young persons name is then listed in the online HYPERLINK "http://www.youngeagles.org/logbook/""Worlds Largest Logbook". Materials necessary to host a Young Eagle event are available from the COPA office and the EAA Young Eagles office for COPA Flights and individual pilots. COPA carries insurance coverage for the Flights to enable them to participate in the program. COPA also has balsawood gliders that can be useful to keep children entertained while waiting to go on their Young Eagles flight. Contact HYPERLINK "mailto:ahunt@copanational.org"COPA to order a quantity well in advance of your scheduled Young Eagles event. COPA also publishes the  HYPERLINK "http://www.copanational.org/members/COPAGuides/COPA%20Guide%20to%20Young%20Eagles.htm" COPA Guide to the Young Eagles, which is available on the COPA website or on paper through the COPA office. COPA Flights - Promotional Ideas Whether it is a COPA Flight activity or a Young Eagle event, the following ideas have been gathered from COPA Flights and flying schools from across Canada and can be used by any COPA Flight: Get your local flying school and airport manager involved with the concept of a COPA Flight. Good relationships enhance the profile of aviation in the local area, which is good for flying schools. The COPA Flights insurance program is a free service provided by COPA to COPA Flights and is a great incentive for flying schools, clubs and airports to get involved. Offer to assist flying schools to distribute their promotional material. Make promotional offers to solicit a response. Develop a mailing or e-mail list to send COPA Flight newsletters and provide this list to local flying schools. COPA supports flying schools. We need healthy flying schools and active Flights can help. Flight 28 in Burlington, Ontario, has a great idea. They get a list of recently soloed students and send them a letter of congratulations and a free one-year membership in their local COPA Flight. This list is then forwarded to COPA where a complimentary three month membership with COPA is also provided! A newsletter keeps members informed. Add information about the local flying groups and provide extra copies to them. Send newsletters to the local library, high school, community centres, girl guides, boy scouts and youth clubs in your area. Most people in Canada now have Internet access. Develop a newsletter and information service that can be e-mailed around your community. Encourage subscribers to "pass it on" to their network of friends and associates. Many COPA Flights have developed their own websites. The Internet is a great place to post newsletters, listings of events and Flight photos from previous events.  HYPERLINK \l "Website" See the section on websites for more ideas. Pilots want to fly. The most important priorities for new and old pilots are flying, fun, safety, comradeship and accomplishment, not just attending meetings. Try to organize a schedule of flying activities for the entire year so members can plan their flying experiences. Make sure all members have a COPA Wings sticker on their vehicles. These are available from COPA HQ. The COPA Flight newspaper will run a free page ad for each Flight once per year. You can use it to promote anything you would like to your Christmas party, your fly-in or just for general information and recruiting. Very few COPA Flights actually use this great capability make sure you do to promote your flight activities or for finding new members! Concentrate on minimizing the meetings while maximizing the fun and safety. This is a delicate but important balance. Here is how some other Flights make meetings fun: COPA Flight 28 Burlington has a roast beef dinner and guest speaker; COPA Flight 46 St. Georges has Sunday morning meetings at the airport coffee shop; Many Flights use Legion or Air Force Wing Clubs for meetings; Other COPA Flights do not meet at the airport but move around the community visiting local establishments, which makes more non-aviators aware of aviation. Several COPA Flights meet at their local flying club and invite all the students and staff. Dont forget to extend an invitation to your local ATC, FSS, maintenance and airline personnel as well. Dont forget to list your activities and meetings with your local radio, television and newspaper in the community events section. Most media outlets offer this service for free. Make sure your upcoming events are listed on your Flights website and also in COPAs On The Horizon. The major misconception about flying is that only rich old guys with grey hair can afford to fly. You can create promotional material to dispel that myth. This is where the Young Eagles program is invaluable. Encourage eager young people that have already flown to arrange flying days with other youth groups such as Air Cadets or Girl Guides for Young Eagle flights. You may even wish to speak with local teachers who have Young Eagles in their classrooms to talk about their experiences. North Bay COPA Flight 23 keeps a scrapbook of their activities to show new members. By working closely with other community groups such as the Rotarians, Lions or Kiwanis, North Bay had a Polaroid camera donated to them along with a bunch of film for their events. Digital photos are easily posted on your website. Furthermore, these service clubs are always looking for guest speakers. Aviation and flying is always an interesting subject. Collect flying material such as magazines, books and maps and distribute them to members, students and pilot wannabes. Be sure to insert some information about your COPA Flight. Most pilots have tons of old magazines and often old aviation books as well. Consider collecting these to donate to your local air cadet squadron or to your local school library. In both cases it will help spread the word about aviation and put those publications to more work than collecting dust in someones basement. Insurance Coverage Insurance premiums are paid annually by The Canadian Owners and Pilots Association to protect active COPA Flights. Coverage in effect for each active COPA Flight: This includes air meet liability, aviation premises liability and non-owned aircraft coverage. This covers COPA Flight meetings at airports or elsewhere. It also covers the liability of the COPA Flight, its employees, directors, volunteers or members while performing their duties in connection with any activity on behalf of COPA or a Flight. This also covers all air meets (such as conventions, fly-ins, Young Eagle events and non-competative rallies) including food and beverage service at those events, as well as liability arising out of aircraft accidents. A copy of the current insurance certificate is available from COPA HQ and is usually distributed via e-mail to all the Flights in January of each year. Chapters of Other Associations A question that is often asked by existing organizations that are considering becoming COPA Flights is: We are already a chapter of another national aviation association, can we also be a COPA Flight, too? From COPAs perspective this is not a problem we have several COPA Flights that are also chapters of other organizations. Since COPA works with all other aviation organizations on a national basis we have no objections at all to joint chapters. One big advantage with this arrangement is that, because most organizations as have chapter insurance, that you will have twice the coverage. You may want to check with the other organization and see what they have to say. Sample Constitution & By-Laws for COPA Flights This section contains a sample constitution that COPA Flights can use or modify as they wish. (COPA Flight XX Inc. - Constitution and By-Laws) Constitution 101. NAME COPA Flight XX Inc., located at XXXXXXXX Airport, CITY. PROVINCE. 102. AUTHORITY FOR COPA FLIGHT XX INC. Canadian Owners & Pilots Association (COPA), Flight XX is authorized by COPA President and CEO in the certificate dated XXX. 103. PURPOSE OF OPERATION The purpose of COPA Flight XX Inc. shall be to promote the aims and objectives of the Canadian Owners & Pilots Association within the community, including: a) to foster enthusiasm for aviation within the community. b) to encourage interest in the benefits of personal aviation. c) to develop a spirit of co-operation with other aviation oriented groups. d) to carry out aviation promotional service work within the community. 104. FLIGHT MEMBERSHIP a) Full b) Associate 105. EXECUTIVE COMMITTEE a) a President with a minimum of one (1) year full membership. b) a Vice-President with a minimum of one (1) year full membership c) a Secretary with a minimum of one (1) year full membership d) a Treasurer with a minimum of one (1) year full membership e) a Past President with a minimum of one (1) year full membership 106. MEETINGS Regular monthly membership meetings, with the exception of the month of December, shall be held at a time and place, as directed by the Executive Committee. A quorum shall consist of six (6) members present. 107. FINANCIAL 1.) COPA Flight XX Inc's revenue shall be obtained from members, event receipts, profits from merchandise sales and other receipts. Full Membership dues shall be: a) $25.00 for the first year. b) $15.00 for the following years. Associate Membership dues shall be: a) $15.00 for the first year. b) $10.00 for the following years. Or as authorized by COPA Flight XX Inc. as "Special Membership Offers". 2) Expenditures in excess of five hundred dollars ($500.00) shall require a two thirds majority of the voting members present at a regular monthly meeting following a motion duly put forth and seconded at a monthly meeting. Notice of such motion shall be mailed to the members at least 14 days prior to the vote. 108. AMENDMENTS This constitution may only be amended with the approval of a two thirds majority of the voting members present at the annual meeting which shall be the May monthly meeting. Such motions shall be duly put forward and seconded at the monthly meeting. Notice of such motion shall be e-mailed to the members at least 14 days prior to the annual meeting. By-laws may only be amended following the same procedures as constitutional amendment. 201. PURPOSE OF BY-LAWS The purpose of these by-laws is to ensure that Flight XX Inc. is operated and administered in an efficient manner. 202. AMENDMENTS By-laws may be amended at the annual meeting, which shall be the May meeting, and in accordance with Section 108 of the Constitution. 203. MEMBERSHIP 1) Full members shall: a) Pay membership dues which are due each May. b) Be fully paid-up to enjoy voting privileges or be eligible to serve as a member of the Executive Committee. 2) Associate members shall: a) Pay membership dues which are due each May b) Not have voting rights. c) Not be eligible to serve on the Executive Committee. 204. EXECUTIVE COMMITTEE Executive Committee Members shall be elected at the Annual Flight Meeting and shall serve for a period of one (1) year. The Executive Committee shall be composed of: 1) a President known as Captain 2) a Vice President known as Co-Captain 3) a Secretary/Treasurer known as Navigator 4) a Past President known as Past Captain All other committees may be elected or dissolved at a regular monthly meeting as the need arises. 205. DUTIES AND RESPONSIBILITIES 1) The President a) Will take office the first of the month following his election and will remain in office for a period of one (1) year. b) Will be responsible for the efficient operation of the Flight. c) Is empowered to spend moneys of the Flight for routine Flight operating expenses. d) Will cast the deciding vote in the event of a voting tie. e) Will sign, along with the Treasurer, all cheques in excess of $100.00. 2) The Vice-President a) Will take office the first of the month following his election and will remain in office for a period of one (1) year. b) Will assist the Present to ensure the efficient operation of the Flight. c) Will carry out the duties of the President in his absence. 3) The Secretary a) Will take office the first of the month following his election and will remain in office for a period of one (1) year. b) Will record the proceedings of all monthly and special meetings. c) Will keep up to date records of membership lists and all relevant information. d) Will ensure all that members are notified as required by the constitution and by-laws within appropriate time limits. e) Is empowered to spend moneys of the Flight for routine Flight operation expenses. f) The offices of Secretary and Treasurer may be combined. 4) The Treasurer a) Will take office the first of the month following his election and will remain in office for a period of one (1) year. b) Will record all financial transactions and be responsible for the safekeeping of the books of accounts and supporting data. c) Will prepare financial statements for the monthly meetings and a year end report for the Annual Flight Meeting. d) Will be responsible for all banking. e) Is empowered to spend moneys of the Flight for routine Flight operation expenses. f) Will sign, along with the President, all cheques exceeding $100.00. g) The offices of Secretary and Treasurer may be combined. 5) The Past President a) Will take office the first of the month following the expiry of the President's term of office and will remain in office until the next change in Presidency. b) Will carry out the duties of any Executive Committee Member, other than the President, absent from a meeting or unable to complete their term of office. 206. CONDUCT OF MEETINGS a) Regular monthly meetings under the chairmanship of the President, or in his absence, the Vice-President, will be held as determined by the Executive Committee. b) Special Flight meetings may be held at any time requested by the President to deal with urgent matters. c) The Chairman's decision on points of order will be final. Order of Business 1) The reading and approval of the minutes of the previous meeting and/or special meeting. 2) Financial Statements. 3) Reading of the correspondence. 4) Introduction of new members. 5) Reports from committees. 6) Changes in the Constitution and By-laws. (annually) 7) Election of Executive Committee. (annually) 8) Old and unfinished business. 9) New business. 10) Adjournment 11) Entertainment COPA Policy No. 6 This section of the COPA Policies pertaining to the form and function of COPA Flights was passed in 2007 at COPAs Annual General Meeting in Moncton, New Brunswick. Where any possible conflict exists between this policy and any COPA Flight Bylaws, the COPA (National) Bylaws should be considered to take precedence. Policy 6 COPA Flights To further the aims and objectives of COPA and to provide an outreach program, COPA may agree to local chapters being organized. These local chapters shall be known as COPA Flights and their aims and objectives shall be consistent with those of the Canadian Owners and Pilots Association. 6.1 Organization 6.1.1 COPA Flights, consisting normally of ten or more COPA members, may be created in accordance with this policy. COPA Flights may be formed with fewer than ten members in small or remote communities. 6.1.2 COPA Flights should, whenever possible, be registered as a not-for-profit organization in the jurisdiction of residence. 6.1.3 COPA shall provide guidance and direction to enhance COPA Flight efforts towards achievement of COPA goals. 6.1.4 It shall be the duty of Officers of COPA Flights to conduct the affairs of their organization in an efficient manner, and in accordance with the bylaws of their respective Flights, and to conduct their activities so as to reflect well upon COPA. 6.1.5 It shall be the duty of COPA Flights to comply with requests of the Canadian Owners and Pilots Association in matters where conformance to the established policies of COPA is required. 6.2 Revocation of Chapter Status 6.2.1 Any COPA Flight with fewer than ten members for a period of sixty days or longer shall be declared inactive and have its status as a chapter of COPA revoked. This provision shall not apply to those Flights formed with less than ten members 6.2.2 Any COPA Flight that does not conform to COPA bylaws or policies, or works at cross purposes with COPA may have its status as a chapter of COPA revoked. 6.3 Reporting 6.3.1 Officers of COPA Flights shall maintain proper records, and shall promptly render reports to COPA concerning membership, finances, affiliations, facilities and activities when requested by the COPA Directors. 6.3.2 COPA Flights shall report as required to the authorities in the jurisdiction of residence. COPA Flights Member Recruiting Services COPA National Application Forms Application forms and other materials are available from the COPA office. Please send: a) Regular Application Brochures: quantity of ________ b) Counter card display holder: Please send me a display holder c)  HYPERLINK "http://www.copanational.org/down/Airports%20brochure%20pdf%20layout.pdf" COPA Airport pamplets Trade Show and Other Special Promotional Materials COPA Flights wishing to set up an information booth at a local event, air show, trade or sporting show, or even a local shopping mall may request additional application forms, display holders and complimentary copies of COPA Flight. A COPA display banner and other materials are also available for loan. Contact COPA for further details. COPA National Membership Database Query To assist you with your membership drive, COPA will provide a list of COPA members in your area so you may actively encourage area members to come out and participate as a part of your COPA Flight. However, to protect the privacy of COPA members, COPA has made assurances that it will not sell or give out names to any commercial enterprise, flying club or school. COPA will release the names of its members to your COPA Flight with the understanding that the names will only be used to conduct COPA Flight business or otherwise represent COPA. The COPA Flight navigator is responsible for the safeguarding of this list, as he or she would protect any other asset or security. Please list area for search by the name of towns and cities, postal code or telephone area code regions: __________________________________________________________________________ __________________________________________________________________________ Declaration: As navigator of COPA Flight Number ____, I, ____________________________________ request a copy of the membership list for our area and agree to protect the confidentiality of the list of COPA members and to use the list for the sole purpose of conducting COPA Flight business. COPA Flights Membership Roll COPA Flight Number: _____________ Date: __________________________ Total number of COPA Flight members (non-COPA included): ___________ Please fill out and return for our records. PRIVATEMembership NumberNameCitySignature COPA Flight Application for Flight Status Initial Application or Annual Renewal Application or Re-Activation COPA Flight Number Assigned: _____ Declaration We, the undersigned COPA members, ask the Canadian Owners & Pilots Association to formally recognize our association as a COPA Flight, organized in accordance with COPA Flight Bylaws as approved by the board of directors of the Canadian Owners & Pilots Association, In __________________________ on ______________________ Municipality, Province day month year COPA Membership Number Surname Initial Signature 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Note: 10 signatures of regular COPA members in Good Standing are normally required to form or sustain an active COPA Flight. See HYPERLINK \l "ByLaw16"COPA Policy No. 6. The following COPA members have been duly elected to serve as directors for the COPA Flight: 1) Captain 2) Co-captain 3) Navigator 4) 5) 6) 7) 8) 9) 10) Note: It is recommended that the COPA Flight be managed by a board of directors of no fewer than four and no more than 10 COPA members. Please list the following information as it is to appear in each issue of COPA Flight: Contact Person Mailing Address Telephone during the day Telephone during the evening Fax Number (if applicable) E-mail Address Club Website Meetings held when? Where? Time? 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