Personal information collected and retained by COPA is comprised of any or all of name, mail and email address, and telephone and facsimile numbers. Additional information is collected regarding flight training, aircraft ownership and date of birth to compile our own statistics on our members so we can determine how best to serve them. We do not sell our lists of personal information.
The information is used to conduct regular mailings to our members, in the form of the monthly newspaper, COPA eFlight electronic newsletter, periodic electronic notices of membership renewal status as well as other electronic articles of interest. COPA will also use this information (name and date of original membership) to produce the COPA Gold & Silver members list to recognize long-time COPA members.
We currently share member contact information with trusted COPA members on an area specific basis so that they can recruit members for our COPA Flights*.
Your name, mail and email addresses and telephone number may also be transmitted to trusted third-party partners in order to inform you of products and services that our COPA partners offer and that we believe may interest you and in many cases benefit COPA through contributions made to COPA by the partners.
If you wish to be contacted by one of our third-party partners via email, please update your membership profile and check the box marked “I wish to receive electronic solicitations from third parties”. If you do not select this box, you will not receive electronic communications from our third-party partners until you check it.
If you have agreed to subscribe to third-party solicitations by direct mail and now wish to not do so, please update your membership profile and check the box marked “I do not wish to receive any direct mail solicitations from third parties.”
If you wish to make changes to your profile concerning opting in or out of third party solicitations and do not want to do so by accessing your membership profile yourself, please contact 613-236-4901.
Our COPA partners are required to have a policy in place that complies with the requirements of applicable federal or provincial privacy legislation in Canada for the Protection of personal information and they must sign a written agreement with COPA that limits their use of your personal information collected by COPA.
By being a member of COPA, you are giving COPA your consent to obtain and use your personal information, in compliance with federal legislation and this policy, whether obtained orally, by completion of the membership application, from an email or from your membership profile that you have created or updated in our online membership database.
We do our best to keep our records accurate and up-to-date, but we need your help in making sure your personal information is correct in our membership system. Please update your profile whenever your information changes or notify us of any changes or corrections at 613-236-4901 or firstname.lastname@example.org.
All questions related to the interpretation and application of this policy should be directed to the Privacy Coordinator Heather McLaren email email@example.com or telephone 613-236-4901 ext. 110.
In order to safeguard COPA member contact information, members who are given access to personal information for the purpose of recruiting for our COPA Flights are advised to use the BCC field when sending out emails.